Report Dates
 
Branch
Monthly
Last day of month following
Quarterly
Last day of month following quarter
Event Report
10 Days after close of event
Annual Budget
November 30th
Inventory
November 30th
Financial Policy
November 30th
 
Regional
Monthly
15th of each Month
Quarterly
Last day of second month following quarter
 
Monthly Reporting Forms
Use the LOCKED Quarterly Report form for all Monthly Reports. Include the reporting Month and Year in the Branch Name line.
Quarterly Report Please see the SCA Corporate site for the most recent forms.
Negative Report Please see the SCA Corporate site for the most recent forms.
Use the LOCKED Quarterly Report form for all Monthly Reports. Include the reporting Month and Year in the Branch Name line.

Expense Approval Forms
Expense reports must be accompanied by receipts that account for all reimbursed funds.
Check Request [ XLS ]

College of Heralds Submission Receipt
CoH Submission Receipt - Single Client Form [ XLS ]
CoH Submission Receipt - Roster Form [ XLS ]

Branch Treasurer Reporting Schedule
Consult the current Kingdom Financial Policy for late reporting policy. The items required at each benchmark are listed below.
January 31st December Monthly
End of Year Financial Report (reporting period January 1-December 31 of previous year)
February 28th January Monthly
March 31st February Monthly
April 30th March Monthly
1st Quarter Financial Report (Reporting period January 1-March 31 of current year)
May 31st April Monthly
June 30th May Monthly
July 31st June Monthly
2nd Quarter Financial Report (Reporting period January 1-June 30 of current year)
August 31st July Monthly
September 30th August Monthly
October 31st September Monthly
3rd Quarter Financial Report (Reporting period January 1-September 30 of current year)
November 30th October Monthly
Annual Operating Budget for upcoming year
December 31st November Monthly

Regional Exchequer Reporting Schedule
15th of the Month Monthly Region Status Report
February 15th 4th Quarter, End of Year report for previous year
April 30th 1st Quarter Reports
August 31st 2nd Quarter Reports
November 30th 3rd Quarter Reports

What's Included in a Monthly Report?
  • Year-to-Date (Cumulative) Monthly Report, using the SCA Quarterly Report Form - add the reporting month in the branch name field
  • Check Register (often referred to as the "ledger") reflecting all months reported in the Monthly Report
  • Bank Statement for the current Reporting Month

Who gets what?
Report / Item Who Gets It Who signs it
Monthly Reports Regional Officer, Local Seneschal, B&B (if applicable), files Seneschal, Exchequer
Quarterly/End of Year Regional Officer, Local Seneschal, B&B (if applicable), files Seneschal, Exchequer
Yearly Budget Regional Officer, Kingdom Exchequer, Local Seneschal, B&B (if applicable), files Seneschal, Exchequer
Event Reports Regional Officer, Kingdom NMS Deputy, Local Seneschal, B&B (if applicable), files Seneschal, Exchequer, Event Steward
NMS Checks Kingdom NMS Deputy n/a
Profit Split Checks Kingdom NMS Deputy n/a
Financial Policy Regional Officer, Kingdom Exchequer, Local Seneschal, B&B (if applicable), files