Report Dates
Branch
Monthly Last day of month following
Quarterly Last day of month following quarter
Event Report 10 Days after close of event
Annual Budget November 30th
Inventory November 30th
Financial Policy November 30th
Regional
Monthly 15th of each Month
Quarterly Last day of second month following quarter
Monthly Reporting Forms
Use the LOCKED Quarterly Report form for all Monthly Reports. Include the reporting Month and Year in the Branch Name line.
| Quarterly Report | Please see the SCA Corporate site for the most recent forms. |
| Negative Report | Please see the SCA Corporate site for the most recent forms. |
Use the LOCKED Quarterly Report form for all Monthly Reports. Include the reporting Month and Year in the Branch Name line.
Expense Approval Forms
Expense reports must be accompanied by receipts that account for all reimbursed funds.
| Check Request | [ XLS ] |
College of Heralds Submission Receipt
| CoH Submission Receipt - Single Client Form | [ XLS ] |
| CoH Submission Receipt - Roster Form | [ XLS ] |
Branch Treasurer Reporting Schedule
| Consult the current Kingdom Financial Policy for late reporting policy. The items required at each benchmark are listed below. | |
| January 31st |
December Monthly End of Year Financial Report (reporting period January 1-December 31 of previous year) |
| February 28th | January Monthly |
| March 31st | February Monthly |
| April 30th |
March Monthly 1st Quarter Financial Report (Reporting period January 1-March 31 of current year) |
| May 31st | April Monthly |
| June 30th | May Monthly |
| July 31st |
June Monthly 2nd Quarter Financial Report (Reporting period January 1-June 30 of current year) |
| August 31st | July Monthly |
| September 30th | August Monthly |
| October 31st |
September Monthly 3rd Quarter Financial Report (Reporting period January 1-September 30 of current year) |
| November 30th |
October Monthly Annual Operating Budget for upcoming year |
| December 31st | November Monthly |
Regional Exchequer Reporting Schedule
| 15th of the Month | Monthly Region Status Report |
| February 15th | 4th Quarter, End of Year report for previous year |
| April 30th | 1st Quarter Reports |
| August 31st | 2nd Quarter Reports |
| November 30th | 3rd Quarter Reports |
What's Included in a Monthly Report?
- Year-to-Date (Cumulative) Monthly Report, using the SCA Quarterly Report Form - add the reporting month in the branch name field
- Check Register (often referred to as the "ledger") reflecting all months reported in the Monthly Report
- Bank Statement for the current Reporting Month
Who gets what?
| Report / Item | Who Gets It | Who signs it |
|---|---|---|
| Monthly Reports | Regional Officer, Local Seneschal, B&B (if applicable), files | Seneschal, Exchequer |
| Quarterly/End of Year | Regional Officer, Local Seneschal, B&B (if applicable), files | Seneschal, Exchequer |
| Yearly Budget | Regional Officer, Kingdom Exchequer, Local Seneschal, B&B (if applicable), files | Seneschal, Exchequer |
| Event Reports | Regional Officer, Kingdom NMS Deputy, Local Seneschal, B&B (if applicable), files | Seneschal, Exchequer, Event Steward |
| NMS Checks | Kingdom NMS Deputy | n/a |
| Profit Split Checks | Kingdom NMS Deputy | n/a |
| Financial Policy | Regional Officer, Kingdom Exchequer, Local Seneschal, B&B (if applicable), files |